Seamless, Outsourced Accounting
Setting the Standard in Outsourced Accounting
Our clients benefit from seamless, outsourced accounting, starting with a fresh, structured approach designed for clarity and efficiency.
We handle the financials so you can manage your organization with confidence. Our expert team delivers timely reports, maintains audit-ready records, and keeps your financial data clean and accessible every step of the way.
Driven by Excellence, Distinguished by Trust. Discover how our accounting model supports smarter decisions and stronger financial foundations.
Outsourced Accounting Benefits
Dependable by Design
A Fresh Start
Get the clarity and control you need to track grants, programs, donations, and restricted funds with confidence. We provide board-ready reports throughout the year and clean, reconciled financials at year-end to support your mission and satisfy your auditor.
Data Accuracy
Your live file is managed solely by your accountant. With no other hands in the books, you avoid confusion, duplication, and unexpected changes—ensuring accuracy and full accountability at every step.
Weekly Collaboration
Each week, your dedicated, U.S.-based accountant reviews balances, manages payables and receivables, and flags anything that needs attention. Through regular meetings and consistent communication, we stay aligned with your evolving needs.
Backed by a Team
You’re paired with a dedicated accountant, but you’re never relying on just one person. Behind them is a team of experienced professionals who provide quality assurance, expert guidance, and consistent coverage. Every Bookminder is degreed, background-checked, and has a minimum five years of relevant experience—with the majority bringing 15+ years.
Month-End Accuracy
Your accountant’s work adheres carefully to our proven process to close out the month, identifying and resolving any anomalies. We do not proceed without confirmed accuracy.
Year-End Simplicity
We deliver a complete package for your CPA or auditor—fully reconciled, clearly documented, and easy to work with. Once your return or audit is complete, we post all adjusting entries for a reconciled, finalized year-end.
Secure Access
All files are stored domestically in the cloud for real-time, secure access. You can also download files anytime for offline use.
Volumetric Pricing Model
Transparent, Scalable Pricing
Our clients typically spend $1,500 to $4,500 per month, depending on the transaction volume and the complexity of reporting needs.
We use a proprietary Volumetric Pricing model that ensures cost-efficiency, transparency, and scalability as your organization evolves.
Volumetric Pricing is based on the actual services provided and leverages a carefully designed mix of hourly, fixed-fees, and transactional pricing. This approach allows us to deliver superior services while avoiding inefficiencies and hidden costs.
Smart pricing that scales with you.
All of our clients benefit from a strong foundation of services designed to ensure accuracy, clarity, and efficiency in financial operations.
Outsource with Bookminders
Core Benefits of Working with Bookminders
Accounting Management
We handle your bookkeeping from the ground up—ensuring every entry is accurate, reconciled, and ready for reporting. Services include weekly summaries and month-end packages with balance sheets and income or activity statements.
Financial Management
Monitor your financial position and optimize resources with cash flow insights and enhanced visibility that support confident decision-making in a constantly changing environment.
Impact & Performance Reporting
Our reports track progress against your goals. You’ll receive budget comparisons, KPI dashboards, and funder, investor, or board-ready insights tailored to your needs.
Tax or Audit Ready
A rigorous Quality Assurance process ensures your records are accurate, compliant, and ready for audit or tax season. We follow Generally Accepted Accounting Principles (GAAP), provide complete year-end packages, and support both accrual and cash-basis reporting when needed.
Enhanced Tracking
Robust tracking solutions are tailored to complex accounting environments. We provide reporting on funders, programs, job costing, multiple entities, and more.
Nonprofits Have Unique Challenges
The Preferred Nonprofit Provider
Nonprofits face unique financial challenges—and we’re built to meet them.
With decades of experience and a dedicated nonprofit team, we’ve developed systems that support the complex needs of mission-driven organizations.
We track grants, programs, donations, fundraisers, and restricted funds with detailed, reliable reporting. Today, more than 60% of our clients are nonprofit organizations that trust Bookminders to deliver the clarity, accuracy, and support they need to thrive.
Tailored Accounting Solutions
Specialized Nonprofit Services
Nonprofits enjoy all our core benefits, plus services tailored to their operational and reporting requirements.
Grant Management
We design and maintain tools to track grant activity, ensure compliance, and support timely revenue recognition throughout the grant lifecycle.
Functional Expense Tracking
Your statement of functional expenses is built and updated year-round so you can evaluate program performance as it happens and remain 990 audit compliant at all times.
Board Training
Complimentary trainings are offered to help your board understand financial statements and strengthen oversight capabilities.
Exceptional Standards
Accuracy Is Not Just a Promise—It’s a Process
Our layered quality assurance system ensures everything meets our high internal standards before it ever reaches you or your CPA.
That’s why clients and accounting firms across the U.S. trust Bookminders year after year.
Quality You Can Count On.
What People are Saying
The Bookminders Advantage
