Bookkeeping problems?

You’re not alone. Many organizations have trouble finding a good, reliable bookkeeper. They spend months training a person, who then leaves. They don’t know their financial position because their bookkeeper doesn’t provide regular, accurate financial reports. They spend too much time and money fixing accounting problems.

If you’re tired of wasting valuable resources supporting an in-house bookkeeper, then consider outsourcing your bookkeeping to Bookminders. You won’t worry any more about turnover, training and supervision and you’ll be able to concentrate on building your business.

Bookminders provides timely, accurate and cost effective bookkeeping for small businesses in a variety of industries and nonprofits. Our bookminders are all experienced, degreed accountants who are skilled at using QuickBooks to handle a wide variety of reporting requirements. We have locations in Philadelphia, Pittsburgh, Austin, Baltimore, and Cherry Hill.


Bookminders services are delivered by degreed accounting professionals proficient with QuickBooks.

Weekly Service If you need a complete solution for maintaining your accounting system then Bookminders Weekly Service offers comprehensive support for less money than hiring your own staff. Weekly Service allows for implementation of complex tracking and reporting systems.

Weekly e-Service: Clients who wish to move to a completely virtual experience that compliments their paperless infrastructure may elect to enroll in e-Service. This type of service is best for organizations choosing to fully implement virtual technologies to gain efficiency while continuing weekly virtual meetings with their bookminder.

Industry Solutions

Each industry has different accounting needs. Based on decades of experience with over 1,000 clients, Bookminders has developed templates and procedures for various industries.

For Nonprofit Organizations such as arts, education, human service, public benefit, foundations, associations and religious organizations, we utilize special tracking features in QuickBooks to simultaneously track grants, programs, donations, fundraisers, and restricted funds. We provide comprehensive Board reports and we give the auditor a clean, reconciled set of books at year-end.

For Professional Service Firms like medical practices, law offices, architects, consultants and other professional services, we are experts at time and expense billing and we know how to reconcile to various industry invoicing systems.

For Retail Operations and Franchises we automate the reconciliation of the cash tracking, merchant services and point-of-sale systems. We are experienced at implementing the sophisticated reporting systems needed to manage multi-unit franchise operations.

For Technology/Entrepreneurial Ventures we provide comprehensive reports that assure outside investors that the accounting is being done professionally and accurately. As the business grows, our services scale quickly and offer flexible solutions to growing accounting needs.

For Construction and Contracting businesses that work on a project basis, we implement job costing in QuickBooks and assist with time entry, reporting, expense allocations and custom contract reporting.


“Bookminders provides the necessary reports and analysis that make the year-end closing and financial audit go smoothly.”

— Bob Driscoll, Director of Finance, BioAdvance

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Cranston Material Handling Equipment Corp

“Now at the end of the year, all my books are accurate and in order. As soon as we do the December close I am basically done for the year.” David Cranston Jr., President, Cranston Material Handling Equipment Corporation

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Chesapeake Light Craft

"Until we hired Bookminders, we'd always had an in-house bookkeeper at Chesapeake Light Craft. But the Bookminders team is exactly like having an in-house bookkeeper: instant response, frictionless flow of information, the same level of care and detail as we'd expect of someone working full-time at CLC."

— John C. Harris, Managing Director, Chesapeake Light Craft

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“The system that Bookminders uses works really well. We consistently get our financial information on a timely basis.” –Kristy Trautman, Executive Director, FISA

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La Prima Espresso

“We selected Bookminders so we would have professional accountants doing our bookkeeping. I know my accounting is right.”

— Sam Patti, Owner, La Prima Espresso

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“As a small non-profit we worry about having good financial controls and proper separation of duties, Bookminders provides that layer of security”

— Mark Masterson, Executive Director, NCDF

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